A QR code sign only works if people scan it. Most don't fail because of the technology – phone cameras have read QR codes natively for years – they fail because the sign is vague, hidden, or asks for something guests don't want to do.

CaptureFlow generates the sign with your event's code already on it, so you can print it and put it out. Below is what we have learned about making one that gets used.

Making the sign

Create your event – free, about a minute. Your QR code is generated automatically.
Open the printable flyer – already laid out with the code and instructions.
Print on card if you can. Plain paper curls and ends up face down by the second course.
Make several. One per table, one at the bar, one by the entrance, one near the cake.

What the sign should say

Guests decide whether to bother in about two seconds, so the sign has to answer one question: what do I get out of this?

Better: "Took a photo? Add it to our album – scan here." That is a request with an obvious point.

Worse: "Scan to upload to our event gallery." Technically accurate, sounds like admin.

Say "no app needed" on the sign. It is the single most common reason someone decides not to scan, and answering it up front removes the objection before they have it.

Where to put it

Reception tables – where people sit with a drink and nothing to do between courses. This is the one that works.
The bar – queues are dead time, and dead time gets phones out.
The entrance – catches people early, though many are still finding their seat.
Near the photo backdrop – if you have one, this is where the good photos are already happening.

Somewhere between the ceremony and dinner is when most uploads happen, so have the signs out before guests sit down rather than putting them out later.

Why not just a hashtag

Hashtags scatter your photos across accounts you cannot see. Anything from a private profile is invisible to you, anything posted to a story is gone in a day, and you end up screenshotting other people's compressed uploads months afterwards.

A QR code pointing at one place means every photo comes to you at full size, and guests who do not use social media at all can still take part.

What it costs

Creating an event and printing the sign is free, and the free tier covers 15 photos and 10 guests so you can genuinely try it. Premium is $29.99 one time for unlimited photos and guests, a 30-day upload window and a year of hosting.

Make your sign

Create an event, print the code, put it on the tables. Free to start.

Create Your Free Event